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PRO EM National Event Services
CA, United States
30+ days ago
PRO EM National Event Services
California, United States
30+ days ago


  • Subject-matter expert to perform activities related to point-of-rental (POR) system.
  • Responsible for the Administrative side of Operations to include opening and closing contracts, all edits, entering in-house equipment orders in POR and assist with contract fulfillment.
  • Serves as inventory support.
  • Input Cycle Counts; compiling cycle count data, tracking cycle count accuracy, notifying VP Ops of discrepancies and adjustments in POR.
  • Enters New Inventory into POR, as new inventory is purchased, entering the inventory into POR in a timely manner.
  • Makes equipment adjustments.
  • Manages inventory transfers between branches.
  • Creates and maintains kits in POR.
  • Shared Sub Rental Responsibility working with Operations to manage the timely return of sub rented equipment.
  • Verify receipt of deliveries prior to release of delivered materials to appropriate associates.
  • Supports Operations through accurate and efficient administration of estimating and ordering of services.
  • Confirms estimates with Project Managers to ensure orders are correct, processed, and delivered.
  • Manages day-to-day administrative tasks related to Warehouse production and Dispatching.
  • Schedules and books travel arrangements for employees.
  • Compiles and analyzes labor tracking data.
  • Supports fleet and vehicle maintenance, rentals, tracking, and other related costs.
  • Prepares agendas, notices, minutes and resolutions for meetings.
  • Perform other duties as assigned


  • Must have strong people-focused element to this role by liaising with event contributors, venues, suppliers, partners.
  • Problem-solving and creativity.
  • Experience of working in a busy, high pressured environment
  • Excellent oral and written communication skills
  • Pro-active and show initiative
  • Familiarity of Word and Excel.
  • Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.
  • Flexibility, working on weekends and evenings when needed
  • Bilingual

Job Information

  • Job ID: 58163229
  • Location:
    California, United States
  • Position Title: Operations Coordinator
  • Company Name: PRO EM National Event Services
  • Job Function: Admin/Clerical/Secretarial/Receptionist
  • Entry Level: Yes
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: None
  • Min Experience: 0-1 Year
  • Required Travel: None

Please refer to the company's website or job descriptions to learn more about them.

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